Freedom of Information

  • This publication scheme commits an Ad Astra Academy Trust to make information available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the Trust. Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information Commissioner.

     

    The scheme commits Ad Astra Academy Trust;

     

    • To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the Trust and falls within the classifications
    • To specify the information which is held by the Trust and falls within the classifications
    • To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this
    • To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the
    • To review and update on a regular basis the information the Trust makes available under this
    • To produce a information of any fees charged for access to information which is made proactively
    • To make this publication scheme available to the

     

    Classes of Information

     

    1. Who we are and what we do

     

    Organisational information, locations and contacts, constitutional and legal governance.

     

    2.  What we spend and how we spend it

     

    Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.

     

    3.  What our priorities are and how we are doing

     

    Strategy and performance information, plans, assessments, inspections and reviews.

     

    4.  How we make decisions

     

    Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.

     

    5.  Our policies and procedures

     

    Current written protocols for delivering our functions and responsibilities.

     

    6.  Lists and Registers

     

    Information held in registers required by law and other lists and registers relating to the functions of the Trust.

     

    7.  The Services we Offer

     

    Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.

     

    The classes of information will not generally include:

     

    • Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from
    • Information in draft
    • Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar

     

    The method by which information published under this scheme will be made available

     

    The Trust will indicate clearly to the public what information is covered by this scheme and how it can be obtained.

     

    Where it is within the capability of a public Trust, information will be provided on a website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, a public Trust will indicate how information can be obtained by other means and provide it by those means.

     

    In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.

     

    Information will be provided in the language in which it is held or in such other language that is legally required. Where a Trust is legally required to translate any information, it will do so.

     

    Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.

     

    Charges which may be made for Information published under this scheme

     

    The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the Trust for routinely published material will be justified and transparent and kept to a minimum.

     

    Material which is published and accessed on a website will be provided free of charge. Charges may be made for information subject to a charging regime specified by Parliament. Charges may be made for actual disbursements incurred such as:

    • photocopying
    • postage and packaging
    • the costs directly incurred as a result of viewing information

     

    Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published information or informations of fees which is readily available to the public.

     

    If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

     

    Written Requests

     

    Information held by the Trust that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act. All requests should be addressed to;

     

    Academy Head of Operations Ad Astra Academy Trust West View Primary School Davison Drive

    Hartlepool TS25 3AG

     

    Email: scrowe@adastraacademytrust.com – please make the subject of your request “Freedom of Information Request”

     

    The method by which information published under this scheme will be made available

     

    This publication scheme is best complied with by following the table below, which identifies the information which meets the requirements of the Information Commissioner.

     

     

    Freedom of Information

    Guide to information available from Ad Astra Academy Trust under the publication scheme

     

    Information to be published

    How the information can be

    obtained

    Charge

    1.    Who we are and what we do

    (Organisational information, structures, locations and contacts)

     

    This will be current information only

     

    (hard copy and/ or website)

     

    Academy Funding Agreement

    Hard Copy

    See charging information

    Academy Order

    Hard Copy

    See charging information

    School staff and structure  – names of key personnel

    Website

    Free of charge

    Governing body – names and contact details of the governors and the basis of

    their appointment

    Website

    Free of charge

     

    School session times, term dates and holidays

    Website

    Free of charge

    Location and contact information – address, telephone number and website

    Website

    Free of charge

    Contact details for the Headteacher and the Governing Body

    Website

    Free of charge

    School Session times and term dates

    Website

    Free of charge

    SATS results

    Website

    Free of charge

     

     

     

     

    Information to be published

    How the information can be

    obtained

    Charge

    2.    What we spend and how we spend it

    (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

     

    This should be a minimum of current and the previous two years financial years (accounts that have been filed with the Charity Commission and Companies House).

     

    (hard copy and/ or website)

     

     

    Awaited but will be published on the website when prepared (first year of conversion)

     

     

     

     

    Free of charge

     

    Annual budget plan and financial statements

    Hard copy

    See charging information

    Capital funding  –  details  of  capital funding  allocated  to  the  school along with

    information on related building projects and other capital projects

    Hard copy

    See charging information

    Additional funding – Income generation schemes and other sources of funding.

    Hard copy

    See charging information

    Procurement and contracts – details of procedures used for the acquisition of

    goods and services. Details of contracts that have gone through a formal tendering process.

    Hard copy

    See charging information

    Staffing and grading structure

    Hard copy

    See charging information

    Pay  policy  –  a  statement  of  the  Academy’s  policy  on  procedures  regarding

    teachers’ pay.

    Hard copy

    See charging information

    Governors’ allowances – Details of allowances and expenses that can be claimed

    or incurred.

    Hard copy

    See charging information

     

     

     

     

     

    Information to be published

    How the information can be

    obtained

    Charge

    3.    What our priorities are and how we are doing

    (Strategies and plans, performance indicators, audits, inspections and reviews)

     

    Current information should be published.

     

    (hard copy and/ or website)

     

    School profile

    ·         Government supplied performance data

    ·         OFSTED report – summary and full report

    Website

    Free of charge

    Performance management information

    Hard copy

    See charging information

    Academy’s future plans – any major proposals on safeguarding and promoting the

    welfare of children.

    Hard copy

    See charging information

    Child protection – policies and procedures on safeguarding and promoting the

    welfare of children.

    Website

    Free of charge

     

     

    Information to be published

    How the information can be

    obtained

    Charge

    4.    How we make decisions

    (Decision making processes and records of decisions)

     

    Current and previous three years as a minimum

     

    (hard copy and/ or website)

     

    Admissions  policy -­‐   arrangements  and  procedures  and  right  of  appeal  – include

    information on application numbers and number of successful applicants by each oversubscription criteria.

    Hard copy

    See charging information

    Governing  body  meeting  agendas,  papers  and  minutes  –  information  that  is

    properly considered to be private should be excluded.

    Hard copy

    See charging information

     

     

    Information to be published

    How the information can be

    obtained

    Charge

    5.    Our policies and procedures

    (Current written protocols, policies and procedures for delivering our services and responsibilities)

     

    Current information only

     

    (hard copy and/ or website)

     

    School policies including:

    ·         Charging and remissions policy

    ·         Health and Safety and risk assessment

    ·         Complaints procedure

    ·         Staff conduct policy

    ·         Discipline and grievance policies

    ·         Pay policy

    ·         Staffing structure implementation plan

    ·         Information request handling policy

    ·         Staff recruitment policies

     

    Website

    Hard copy

    Website

    Hard copy

    Hard copy

    Hard copy

    Hard copy

    Hard copy

    Hard copy

     

    Free of charge

    See charging information Free of charge

    See charging information See charging information See charging information See charging information See charging information See charging information

    Pupil and curriculum policies, including:

    ·         Home-­‐school agreement

    ·         Curriculum

    ·         Sex education

    ·         Special education needs

    ·         Accessibility

    ·         Equality

    ·         Collective worship

    ·         Pupil discipline

     

    Website

    Website

    Hard copy

    Website

    Hard copy

    Hard copy

    Hard copy

    Hard copy

    Free of Charge

     

    Free of charge

    See charging information Free of charge

    See charging information See charging information See charging information See charging information

     

     

    Records management and personal data policies

    ·         Information security

    ·         Records retention

    ·         Destruction and archive policies

    ·         Data Protection policies

     

    Hard copy

    Hard copy

    Hard copy

    Hard copy

     

    See charging information See charging information See charging information See charging information

    Equality and diversity

    (Policies, schemes, statements, procedures and guidelines relating to equal opportunities)

    ·         Policies and procedures for the recruitment of staff – details of vacancies should be included

     

     

    Hard copy

     

     

    See charging information

    Charging regimes and policies

    This should include details of any statutory charging regimes. Charging policies should include details of charges made for information routinely published. They should clearly state what costs are to be recovered, the basis on which they are

    made and how they are calculated.

     

     

    Website

     

     

    Free of charge

     

     

    Information to be published

    How the information can be

    obtained

    Charge

    6.    Lists and Registers

     

    Currently maintained lists and registers only

     

    (hard copy and/ or website; some information may only be available for inspection)

     

    Curriculum circulars and statutory instruments

    Hard copy

    See charging information

    Disclosure logs

    Hard copy

    See charging information

    Asset register

    Hard copy

    See charging information

    Any information the Academy is currently legally required to hold in publicly

    available registers

    Hard copy

    See charging information

     

     

     

     

     

     

     

    Information to be published

    How the information can be

    obtained

    Charge

    7.    The services we offer

    (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

     

    Current information only

     

    (hard copy and/ or website; some information may only be available for inspection)

     

    Extra-­‐curricular activities

    Hard copy

    See charging information

    Out of school clubs

    Hard copy

    See charging information

    School publications

    Hard copy

    See charging information

    Services for which the Academy is entitled to recover a fee, together with those

    fees

    Hard copy

    See charging information

    Leaflets, booklets and newsletters

    Hard copy

    See charging information